Backing up your business data is essential, but deciding between automated backup tools and manual backups can be confusing. Automated backups use software to regularly save copies of your files without needing staff to intervene, while manual backups rely on employees to copy data by hand at set intervals. For most small and mid-sized Australian businesses, automated backups offer a more reliable and efficient way to protect critical information.
Why reliable backups matter for your business
Data loss can happen suddenly—whether from hardware failure, accidental deletion, or a cyberattack like ransomware. Without dependable backups, your business risks extended downtime, lost productivity, and damage to customer trust. Manual backups are prone to human error, such as forgetting to run the backup or storing it improperly. Automated backups reduce these risks by running consistently on a schedule, often multiple times a day, and storing data securely offsite or in the cloud.
A real-world example
Consider a 50-person Australian marketing agency that relied on manual backups stored on an external hard drive. One day, the drive was accidentally left in the office during a flood, destroying all backup copies. The agency lost several weeks of client work, causing delays and unhappy customers. After partnering with an IT provider, they switched to automated cloud backups that run hourly and include encryption. This change improved their data security and gave them peace of mind that they could quickly recover from future incidents.
Checklist: What to do next
- Ask your IT provider: How often are backups performed? Are backups automated or manual? Where are backup copies stored?
- Check backup security: Are backups encrypted both in transit and at rest? Who has access to backup data?
- Test recovery: When was the last time a backup restore was tested? Can you recover individual files as well as full systems?
- Review backup scope: Does the backup cover all critical systems, including servers, workstations, and cloud data?
- Consider compliance: Does your backup solution meet any industry or privacy requirements relevant to your business?
- Internal checks: Confirm that backup schedules are documented and monitored, and that staff understand their roles in data protection.
Choosing automated backup tools over manual methods generally provides stronger protection against data loss, reduces risk of human error, and supports faster recovery. To ensure your backup strategy fits your business needs, speak with a trusted managed IT provider or IT advisor who can assess your current setup and recommend improvements tailored to your size and industry.